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DocuLex (www.doculex.com), announces the addition of content control and compliance capability with WebSearch content management software. A component of DocuLex Archive Studio, WebSearch enables all email to be saved on an organization’s server, with all body and attachment content organized and archived to assist in compliance with regulations including HIPAA and Sarbanes-Oxley. This accomplishes the goal of mitigating information loss and subsequent security risks in real-time, with complete information retention throughout each email’s life cycle, regardless of any deletions at the PC-level. The automated process significantly reduces IT operations time and expense.

Additional features of DocuLex Archive Studio’s WebSearch content management software include integration with Microsoft Exchange Server 2007, enhancing an organization’s information security, access and workflow. Another tool is SharePortal, allowing the knowledge user to securely share content and collaborate with third party individuals or organizations without user logins. SharePortal can be utilized for sharing large or zipped files with outside vendors, customers and business associates without the hassles associated with email firewalls, ftp and faxing. Automated Expirations were added to provide a self management effort of eliminating temporary access to invitations, files and folders made available by SharePortal permission and granted by WebSearch users.

Workflow enabling Auto Notification is available for assignment to files and folders. Users or communities may be automatically notified if files or folders are added, deleted, checked-out, edited, etc. Workflow inbox and folder routing is also enabled, allowing users to customize folder content to meet their business process requirements for routing documents and notifying users to perform their assigned activity.

Simplifying document management, the Records Retention addition to WebSearch provides an automated process of classifying a record to a particular records series. The automated Records Retention processes include management reports, shredding, off-line archiving and legal hold capabilities.

WebSearch browser-based file indexing accommodates the business process of adding documents via MFP, FAX or electronically generated files. These documents are in need of structured index values for organized filing, searching and records management. The process of generating crucial index values for records can be performed as a post process from anywhere with via a browser and secure access to documents.

For additional information on DocuLex Archive Studio’s WebSearch, and to request a convenient online program demonstration, visit www.doculex.com.

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Portland isn’t accustomed to snow. This week, light snowfall and freezing roadways led to five consecutive snow days at Catlin Gabel and Beaverton public schools. It’s been different. What have we learned?

Upper school English classes proceeded with business as usual. They already run most of their class activities through Moodle. Only the in-class presentations had to wait. Other classes shifted to independent work or went completely on hold. Seniors applying to colleges continued to manage their materials using Naviance.

When (if?) we return in January, we will likely consider whether to create an online learning plan for extended school closures. Some schools in Seattle and mountain regions have these plans in place. I will want to find out more about their planning process. Most teachers use their course web sites to host some materials — only a few operate their entire classroom process through it. Most teachers would have to learn how to manage an online learning environment and what activities could transition well to the online space.

The IT department successfully stayed home all five days but continued necessary work through our various network services: email, web sites, and SSL-VPN.

The web-based VPN was most critical. Our $500 Sonicwall SSL-VPN appliance requires no client-side configuration, a major step forward in usability and administration from our previous VPN technology. It supports up to seven concurrent users, which has been more than enough for our small user base, since we typically work on campus. Yesterday, our communications team used VPN to send out a large email blast to the community. The alumni office used it to prepare an upcoming communication. I used it to reset two passwords for stranded users.

With everyday business conveniently out of the way, I spent a lot of time on Drupal site configuration. As we consider the platform for our next public-facing web site, I have learned the most from building a prototype. I enjoyed starting anew with a fresh install of Drupal 6. I also installed Plone but haven’t had the chance to open the requisite firewall port to really play with it. At what point does an open-source test become part of the development of the production site? I am at least migrating a lot of content as I go.

Working from home for several days makes me appreciate the in-person contact more than usual. This is why we work at a school — for contact with students, teachers, and staff attempting to create the best educational environment possible. These three weeks should comprise a true break.

Happy holidays to you.

tags: moodle, drupal, snow, emergency_plan

Access to information is a hot topic these days, especially as companies–big and small, public and private–struggle to optimize their electronically stored information (ESI) so it can be readily available. If you followed the advice in my last post and cleaned out your storage junk drawer, you’ve probably eased access to your critical data somewhat by getting rid of unwanted information while moving less important data onto less expensive storage.

Now that your house is in order in terms of what data is vital and where it should reside, let’s add up all the times you save copies of that data and for what purpose. I’m sure you back up your data faithfully and even replicate the most important information, making real-time copies for elevated protection. You also probably create copies so you can archive it in accordance with corporate policies and/or regulatory compliance requirements. And, you might even have additional copies for eDiscovery. The total of all those copies most likely will surprise you.

I hear from IT managers all the time who are trying to cope with 50-percent annual increases in primary storage. Then when they factor in storing multiple copies of the same data for things like disaster recovery or litigation support, the amount is compounded 10 or 20 times. They’re equally distressed that significant increases in administrative overhead can be traced to excessive time managing disparate products that don’t talk to each other.

We should follow Apple’s lead and ditch the point products in favor of a single platform with multi-purpose functionality. This way, a single copy of data can be managed from a single view and repurposed many times. In doing so, you create one highly optimized, highly efficient copy of data for multi-purpose use. The efficiency gains translate to direct savings in terms of dollars, storage space and administrative time.

Who wouldn’t want to trade four or more different products for a common platform where you can leverage data copies for a multitude of purposes, including data protection, replication, disaster recovery, long-term archive and compliance? Common sense alone should prevail in the decision to choose a unified approach to optimizing your critical information. Add in all the savings and comparisons to Apple-like innovation and it becomes a no-brainer.

SOURCE: CommVault, David West

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The prophets of the end of capitalism have always been on standby, ready to propagate their economic recipes of more state control, more government, and more regulation.

Treasury advisers are right to foresee the coming economic blitzkrieg. But their prescriptions for dealing with it are wrong.

If we cannot do anything effective about abusive environments, then why allow people to bring children into them in the first place?

Are we better off living in a society where suicide is criminalised or one where people of sound mind can do it as painlessly as possible?

A coalition is give and take: neither party can have everything its own way, and that has to be understood by both parties.

Indian immigrants in the West increasingly view Bangalore as a frontier for opportunity.

According to a new report from Gartner, Inc., Xerox Corporation ranked as the worldwide market share leader in Managed Print Services (MPS) based on revenue. Xerox believes this data further validates its approach to provide services and solutions that deliver business value.

Xerox/Fuji Xerox captured 53 percent of MPS revenues worldwide in 2007; and in North America alone, Xerox accounts for 56 percent of the MPS market.

“This is another positive evaluation Xerox has received from Gartner, the first being our placement in the “Magic Quadrant for Managed Print Services Worldwide and most recently our position in the Leaders Quadrant in the “Magic Quadrant for MFPs and Printers,” said Stephen Cronin, president, Xerox Global Services. “We believe the Gartner reports, along with the significant cost savings and productivity gains we’re achieving for our customers, speak to our leadership position on both the product side and in the MPS space.”

Ownership for document output is usually fragmented across organizations and departments. With Xerox Office Services’ comprehensive Lean Six Sigma-based approach, customers are able to determine the actual costs associated with printing, copying and faxing across all offices. The assessment also tracks how often and when multi-vendor copiers, printers and other hardware devices are being used. Armed with this information, Xerox designs an output strategy that not only meets workplace requirements, but also increases efficiency while reducing waste.

In addition to maintaining its own equipment, Xerox currently manages more than a million competitive devices in customers’ offices worldwide; which includes help desk, break-fix, supplies, service level agreements and procurement.

More information about Gartner, and access to the report, is available at http://www.gartner.com. A cost may be associated with accessing the full report.

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